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DIOCESAN CONVENTION HUB
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Convention Contact:
Jenn Johnson, jenn@diocgc.org
Note to Delegates regarding Zoom
All clergy and lay delegates to convention should have received an email between 8am-9:30am on Friday, February 26, with all relevant links, information, etc. for participating in convention via Zoom. If you are a delegate and did not receive this email, check your spam/junk/promotional folder, ask someone from your delegation to forward it to you, or send an email to jenn@diocgc.org. Thank you!
Convention Schedule
Friday, February 26 | 6pm-7:30pm CST
Opening Service and Bishop's Address
Everyone: Watch on website, YouTube, or Facebook
Saturday, February 27 | 9am-1:30pm CST
Convention Proceedings
Convention Attendees: Join via Zoom (link will be emailed)
All others: Watch on website, YouTube, or Facebook
Convention Study Materials
All voting delegates attending Convention are asked to review the study materials prior to the start of Convention in order to be prepared for business, and other Convention related activities. Thank you.
Standing Committee Nominations - updated 2/18/21
Special Rules of Order - updated 2/25/21
Bishop's Nominations
FAQ Sheet
Important Details for Convention
Receiving the Zoom and VPOLL Links for Saturday, Feb 27
Clergy and lay delegates who are eligible to vote will receive both the Zoom Meeting link and the VPOLL log in credentials several days prior to the start of the convention. The email will come from jenn@diocgc.org. If you did not receive the email, check your promotional, junk or spam folders. If you still do not find the email, send an email to jenn@diocgc.org.
Clergy and other convention attendees with seat and voice only will be sent the Zoom Meeting link.
All others are invited to what the convention livestream on the diocesan website, YouTube channel or Facebook page.
Technology
We will be using Zoom Meeting for Convention Proceedings, and VPOLL for voting. Convention participants will have the best experience by using a computer with webcam, speaker, and microphone for the Zoom Meeting, and a separate smart device (tablet or mobile phone) for the VPOLL Voting. Please ensure you have adequate internet connection.
Technology Notes - a how-to sheet for Zoom and VPOLL.
Training
We are making every effort to ensure that Convention attendees are sufficiently trained to fully participate in Convention. This type of convention is new for all of us, including Bishop Russell and the Duvall Center Staff!
Convention attendees concerned with joining a Zoom Meeting for the first time may set up a one-on-one over the phone training with Jenn Johnson. Call 850-434-7337 to make an appointment, Monday-Friday, 8am-4pm CST. Here is a helpful video for Zoom first-timers.
All voting attendees are asked to attend the Pre-Convention Meeting via Zoom on January 31. Details here.
Additionally, we will post upcoming virtual office hours for folks who have questions regarding Convention participation.
Initial Convention Information Packet
Number of Lay Delegates Per Congregation
Pre-Convention Meeting - click here for RECORDING
Sunday, January 31, from 4-5:30pm CST
There will be one Pre-Convention Meeting to be held on Sunday, January 31, from 4 -5:30pm CST. All voting delegates are asked to attend this meeting in order to sufficiently prepare for Convention and the technology being used, such as Zoom and the voting app VPoll.
The week prior, lay and clergy delegates will be emailed the link to join the Pre-Convention Meeting.
Jenn Johnson will remain available from 5:30-6:30pm on Zoom after the Pre-Convention Meeting to address any lingering questions concerning Zoom and VPoll.
Registration
Registration will be open January 4, 2021 through January 29, 2021
We have combined the Registration Form with the Certification of Lay Delegates Form. Payments may also be made. Fees $0-$25.
Seat, Voice, and Vote
Voting Clergy, Lay, and Alternate Delegates should be registered by their respective churches. REGISTER HERE.
Seat and Voice
Clergy with Seat and Voice (but not Vote) only need to register if they expect to speak at Convention. Contact Mary Poss at mary@diocgc.org if you have a question about Seat and Voice eligibility. REGISTER HERE.
All other Clergy and Visitors may watch all Convention activities online.
Certification of Lay Delegates Form
The Certification of Lay Delegates Form has been combined with the online Registration Form. There is no paper form this year!
Note:
Lay delegates should be ELECTED AND CERTIFIED ON OR BEFORE December 28, 2020.
In accordance with Canon 3, Sections 4 and 5, of this diocese:
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The number of lay delegates per congregation is based on parish or mission status and upon the number of communicants in good standing, as listed on the 2019 Parochial Report, page 2, line 3. Please refer to this document for number of delegates.
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Lay delegates are elected for one year, or until their successors are elected, and shall also be the delegates for any special and called meetings of the Convention during their term of service. Each congregation shall also be entitled to elect one (1) alternate delegate for each delegate.
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Lay delegates should be elected and certified no later than sixty days prior to the date of the Convention.
Standing Committee Nominations
Nominations close January 15, 2021 - extended to February 15
See Convention Study Materials for slate of nominees
Learn more about the Standing Committee
General Resolutions
Due by January 12, 2021 - extended to February 15
No resolutions were submitted.
Our Rules of Order require that all resolutions be presented in writing 45 days prior to the Convention.
Virtual Exhibit Hall
The Virtual Exhibit Hall is live! We will continue to add additional exhibits now through Diocesan Convention.
Episcopal related ministries may reserve a spot in our Virtual Exhibit Hall.
Details are available HERE
Prayer Requests
Each year, The Order of the Daughters of the King ®, holds a prayer room for our Diocesan Convention. They will do so remotely this year. Prayer requests may be sent to Diocesan President Beth Moore at bethcmoore@bellsouth.net or texted to 901-834-0091 (include name).
Download prayer request form HERE.