DIOCESAN CONVENTION HUB

Take me to: 

Convention Contact:

Jenn Johnson, jenn@diocgc.org

FORMS

Note to Delegates regarding Zoom

All clergy and lay delegates to convention should have received an email between 8am-9:30am on Friday, February 26, with all relevant links, information, etc. for participating in convention via Zoom. If you are a delegate and did not receive this email, check your spam/junk/promotional folder, ask someone from your delegation to forward it to you, or send an email to jenn@diocgc.org. Thank you! 

 
Convention Schedule

 

Friday, February 26  |  6pm-7:30pm CST

Opening Service and Bishop's Address

​Everyone: Watch on website, YouTube, or Facebook

​Saturday, February 27  |  9am-1:30pm CST

​Convention Proceedings

​Convention Attendees: Join via Zoom (link will be emailed)

All others: Watch on website, YouTube, or Facebook

Convention Study Materials

Download compiled packet here

All voting delegates attending Convention are asked to review the study materials prior to the start of Convention in order to be prepared for business, and other Convention related activities. Thank you.

Bishop's Memo

Rector's Welcome Letter

Convention Schedule

Lay Delegate List

Clergy Delegate List

Standing Committee Nominations - updated 2/18/21

Budget

Expense Overview

Reports to Convention

Special Rules of Order - updated 2/25/21

Zoom and VPOLL Notes

Delegate Change Form

Prayer Request Form

Bishop's Nominations

 
 
FAQ Sheet

See FAQ Sheet

Important Details for Convention

Receiving the Zoom and VPOLL Links for Saturday, Feb 27 
Clergy and lay delegates who are eligible to vote will receive both the Zoom Meeting link and the VPOLL log in credentials several days prior to the start of the convention. The email will come from jenn@diocgc.org. If you did not receive the email, check your promotional, junk or spam folders. If you still do not find the email, send an email to jenn@diocgc.org. 

Clergy and other convention attendees with seat and voice only will be sent the Zoom Meeting link. 


All others are invited to what the convention livestream on the diocesan website, YouTube channel or Facebook page. 

 

Technology

We will be using Zoom Meeting for Convention Proceedings, and VPOLL for voting. Convention participants will have the best experience by using a computer with webcam, speaker, and microphone for the Zoom Meeting, and a separate smart device (tablet or mobile phone) for the VPOLL Voting. Please ensure you have adequate internet connection. 

Technology Notes - a how-to sheet for Zoom and VPOLL. 

Training

We are making every effort to ensure that Convention attendees are sufficiently trained to fully participate in Convention. This type of convention is new for all of us, including Bishop Russell and the Duvall Center Staff!

Convention attendees concerned with joining a Zoom Meeting for the first time may set up a one-on-one over the phone training with Jenn Johnson. Call 850-434-7337 to make an appointment, Monday-Friday, 8am-4pm CST. Here is a helpful video for Zoom first-timers.

All voting attendees are asked to attend the Pre-Convention Meeting via Zoom on January 31. Details here. 

Additionally, we will post upcoming virtual office hours for folks who have questions regarding Convention participation.

Initial Convention Information Packet

Convention Welcome Memo

Important Due Dates

Number of Lay Delegates Per Congregation

Pre-Convention Meeting - click here for RECORDING

Sunday, January 31, from 4-5:30pm CST

There will be one Pre-Convention Meeting to be held on Sunday, January 31, from 4 -5:30pm CST. All voting delegates are asked to attend this meeting in order to sufficiently prepare for Convention and the technology being used, such as Zoom and the voting app VPoll. 

The week prior, lay and clergy delegates will be emailed the link to join the Pre-Convention Meeting. 

Jenn Johnson will remain available from 5:30-6:30pm on Zoom after the Pre-Convention Meeting to address any lingering questions concerning Zoom and VPoll. 

 

Registration

Registration will be open January 4, 2021 through January 29, 2021

We have combined the Registration Form with the Certification of Lay Delegates Form. Payments may also be made. Fees $0-$25.

Seat, Voice, and Vote

Voting Clergy, Lay, and Alternate Delegates should be registered by their respective churches. REGISTER HERE.

Seat and Voice

Clergy with Seat and Voice (but not Vote) only need to register if they expect to speak at Convention. Contact Mary Poss at mary@diocgc.org if you have a question about Seat and Voice eligibility. REGISTER HERE.

All other Clergy and Visitors may watch all Convention activities online. 

Certification of Lay Delegates Form

The Certification of Lay Delegates Form has been combined with the online Registration Form. There is no paper form this year!

Note

Lay delegates should be ELECTED AND CERTIFIED ON OR BEFORE December 28, 2020.

 

In accordance with Canon 3, Sections 4 and 5, of this diocese:

  1. The number of lay delegates per congregation is based on parish or mission status and upon the number of communicants in good standing, as listed on the 2019 Parochial Report, page 2, line 3. Please refer to this document for number of delegates. 

  2. Lay delegates are elected for one year, or until their successors are elected, and shall also be the delegates for any special and called meetings of the Convention during their term of service. Each congregation shall also be entitled to elect one (1) alternate delegate for each delegate.

  3. Lay delegates should be elected and certified no later than sixty days prior to the date of the Convention.

 

 

Standing Committee Nominations

Nominations close January 15, 2021 - extended to February 15

See Convention Study Materials for slate of nominees

Learn more about the Standing Committee

General Resolutions

Due by January 12, 2021 - extended to February 15 

No resolutions were submitted.

Our Rules of Order require that all resolutions be presented in writing 45 days prior to the Convention.

Virtual Exhibit Hall

The Virtual Exhibit Hall is live! We will continue to add additional exhibits now through Diocesan Convention. 

Episcopal related ministries may reserve a spot in our Virtual Exhibit Hall. 

Details are available HERE

Prayer Requests

Each year, The Order of the Daughters of the King ®, holds a prayer room for our Diocesan Convention. They will do so remotely this year. Prayer requests may be sent to Diocesan President Beth Moore at bethcmoore@bellsouth.net or texted to 901-834-0091 (include name). 

Download prayer request form HERE

 
 
 
 
 
 
 
 
 
 
 
 
 
 
Discipleship. Development. Discernment.
Episcopal Diocese of the Central Gulf Coast seal

MAILING: PO BOX 13330, PENSACOLA FL 32591-3330   PHYSICAL: 201 N BAYLEN ST, PENSACOLA FL 32502

PHONE: 850-434-7337   FAX: 850-434-8577

EPISCOPAL DIOCESE OF THE CENTRAL GULF COAST